Centrally manage and track all training records for every employee
Stop wasting valuable time, money, and energy manually tracking employee training records in Excel. Centrally manage, host and maintain all training records using an advanced cloud-based Training Record Management System.
Have lots of records? No problem. Using Excel or API technology you can upload thousands of training records in minutes.
You can even use your mobile device to access records and receive email notifications when your employees’ training is about to expire so you don’t find out about training deficiencies when they arrive on the job. This can be very costly!
Wish you could automate assignment of training to employees based on their geographic location and job description (role)? Simply integrate your unique training matrix. Assign approved courses to each job role type and location. The system automatically provides all employees with access to their own ‘required’ training, if online, or contact details if the training is classroom-based.
Tired of trying to track down training records? Frustrated by having records and certificates stored in multiple places? Upload records in bulk or even allow employees to upload directly into their profile! You can then choose to ‘accept’ or ‘deny’ the employee’s records via email alerts.
This solution can not only track online safety training courses but also store, track, and report on training completed in the classroom, in the field, or on another system!
Using a convenient Excel uploader, you can create hundreds of user accounts and then upload thousands of training records (automatically going into each user’s profile). Once uploaded, you can quickly sort the training records by the first name, last name, the course title, training provider, completion date, or expiry date. You can even upload copies of training certificates for each training record.
The advanced training matrix integration allows you to easily customize training for each role type and location across your entire company. Simply enter a list of unique company roles (e.g. Supervisor, Safety, and Laborer) and a list of required training topics (e.g. Fall protection, WHMIS and Ground Disturbance). The system will automatically generate a training matrix for your company. To assign training topics to different roles, simply click on the boxes where the role and required training intersect. It’s that easy!
Want to set training requirements not only by geographic location as well? Easily choose training requirements by location in addition to the role. This is excellent for varying provincial training legislation differences that affect your company in different regions.
Want to stipulate which courses you will accept for each training topic? Simply enter the training topic (e.g. WHMIS) and then choose which training provider (e.g. ABC Inc.) and format (e.g. classroom) you will accept. The only training that meets these requirements will be accepted by the online system.
Automatic notifications for expiring courses go to workers, managers, and system administrators. This way, everyone knows where each department, region, or location stands in terms of compliance for their training requirements.
Once you have assigned training to employees, it’s important to follow up to ensure that training is completed. With just one click, you can run a training gap analysis report to see which people are behind in their training. This Excel formatted report provides details of the individuals’ first and last name, their company location, and the training topic(s) that needs to be completed.